Operations Assistant/Logistics Coordinator
Event Photography of North America Corporation seeks an Operations Logistics Assistant to assist the Processing Department Manager and Director of Operations in completing the client life cycle process. This role is instrumental in ensuring a seamless client experience by organizing the event details and ensuring that talent is equipped for each project.
Key Duties of the Operations Logistics Assistant:
Liaises with client to gather final logistical details, ensures proper hotel arrival/departure dates and books flights as needed per assignment.
Gathers and reviews final staff instructions, final shot list, and relevant documents from clients at least 4 weeks prior to the assigned project; problem solves and informs Manager/Director of any issues that could affect the positive outcome of a project or requires additional attention.
Coordinates with equipment department to determine the equipment needs and organizes the detail for shipping and/or transportation of equipment to and from the job venue.
Delivers job details and staff instructions (Job Sheet) along with relevant documents to assigned talent at least 2 weeks prior to assigned project.
Reminds talent of product delivery deadlines and communicates any special delivery instructions with Processing department.
Coordinates with Processing department to ensure delivered product is received from talent and delivered to the client.
Reminds talent to submit invoices and receipts in a timely manner to accounting and that invoicing matches up in the system.
Position Type and Expected Hours of Work
Results-driven, flexible schedule within the scope of a 20-hour minimum work week. Minimum 4-hour blocks of time throughout the week preferred. Typical office hours are 8:30 am – 5:30 pm Monday-Friday. Training and trial period expected. Reports to Director of Operations and Client Relations.
Qualities and Qualifications
Fast learner, creative thinker, able to identify potential problems and resolve them quickly.
Communicative, curious, asks questions, and alerts Director to any potential issues.
Highly detailed and able to enter and track data and details for multiple projects; highly organized.
Personable, customer service focused, able to interact professionally with multiple parties.
Team-oriented and positive contributor.
Adaptable and flexible to a growing, changing, evolving work environment.
Accountable and committed to excellence. Meets deadlines.
Intermediate level skill in MS Office, Excel, Word, PowerPoint and G-Suite for Business.
Familiarity with CRM. Experience with Zoho a plus.
One to three years of experience in a similar role(s).
Preferred: Knowledge and familiarity of the meetings and hospitality industry, photography and videography industry.
Competitive salary. Results-driven. Work remotely. Room to grow.
EPNAC is one of the fastest growing event photography companies specializing in the meetings and hospitality industry, offering complete photography and videography services to association, CVB, corporate, and government clients. EPNAC seamlessly blends the traditional art of photography with the latest technology to deliver world class results and strives to meet and exceed every client expectation including the need to publish marketing content to social media on an on-demand basis.
Our customized approach begins with efficient and effective communication. From that we compose documentation clearly laying out our role and execute without ambiguity. We employ the best equipment and talent to get the job done right. It is this approach that allows our photographers to work at their best without missing the target.
The HeadShot Café by EPNAC, Event Coverage, Corporate Headshots, Trade Show and Exhibition Booth Photography, Videography, Photo Booth, .Gif Booth, Slo-Mo Booth, and Selfie-Stick iPad Thing (SSIT)
Equal Opportunity Employer
EPNAC is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
NO AGENCIES PLEASE.
How to Apply
Submit personal statement/cover letter and resume and three writing samples to firstname.lastname@example.org. Video messages and creative applications accepted as long as minimum requirements of cover letter, resume and writing samples are met.